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State Grants to Libraries

Grants to Colorado Academic, Public, and School
Libraries to Purchase Educational Materials

Agency Type:

State

Funding Source:

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Colorado State Library

Conf. Date:

08/31/21

Deadline Date:

09/15/21 5:00 PM Email receipt or postmarked

Description:

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Grants to Colorado academic, public, and school libraries to purchase educational materials. Funding is intended for materials such as books, audiobooks, databases, subscriptions, apps, educational activity kits, non-print media, and other items that will help improve literacy and learning.

Eligible Use of Funds:

  1. The State Grants to Libraries funding is to be used by the recipient to obtain educational resources that they would otherwise be unable to afford. The purpose of the educational resources is to support efforts to improve literacy and learning, and other education-related needs identified by the grantee.
  2. Educational resources are defined as any of the following: books, periodicals, or any other form of print media; audiovisual materials; and electronic information resources.
  3. Electronic Information Resources are defined as material of an education or informational nature that may only be accessed electronically.
  4. Educational materials purchased by school libraries must support content-based standards and student achievement.

Eligible Purchases Include:

  1. Books, periodicals, or any other form of print media
  2. Ebooks & Audiobooks
  3. Audiovisual materials – CDs, DVDs, other non-print media
  4. Non-circulating collections for staff use in educational programming events, such as storytimes.
  5. Collections used by staff or volunteers in preschools or offsite settings that are returned to the library
  6. Educational activities and manipulatives (including robotics) that are packaged for public use and circulated (e.g. kits or backpacks for home use, returned to the library)
  7. Books and subscriptions for staff professional development
  8. Purchase or renew subscriptions to electronic resources such as databases that provide learning and educational content.
  9. Apps for tablets or computers, focused on educational use, not entertainment or general office apps.
  10. Patron-facing technology for accessing learning or educational content, such as ereaders, tablets, and Chromebooks. Devices must be configured to ensure compliance with CIPA (filtering).
  11. Wi-Fi hotspots for patron use and circulated. Devices must be configured to ensure compliance with CIPA (filtering). Both device and data plan are eligible.
  12. Cultural experience passes (e.g. museums, botanical gardens, zoos)
  13. Staff professional development training/classes
  14. Processing, postage or shipping related to purchase of new materials
  15. Purchase or renew subscriptions to electronic resources such as databases that are primarily used for entertainment purposes (such as vendor-based video or music streaming services) or for hobbyists (such as vendor-based genealogy services)
  16. Hardware such as computers or tablets for staff use only or for use in library administrative functions (such as self-checkout machines)
  17. Books or other gifts to giveaway as prizes, rewards, or reading incentives
  18. Marketing/promotional materials
  19. Quizzes related to accelerated reader programs
  20. Furniture, including wall-mounted activity panels
  21. Remodeling, rewiring, or other building projects related to improving learning and educational use of the library
  22. Wi-Fi, internet costs and other telecommunication purposes *Data plan/internet cost for patron-facing Wi-Fi hotspots is eligible. 
  23. Fees for programming events (such as performers, authors, or speakers)
  24. Fees associated with integrated library systems (such as AspenCat or FollettDestiny)
  25. Collections that are housed in classrooms, preschools and other partner agencies
  26. Overhead, grants administration charges, staffing costs

For additional information on eligible purchases, see FAQs, in Pre-Application Information, below, and: http://www.cde.state.co.us/cdelib/academicguidelines#page=4

GrantWatch ID#:

GrantWatch ID#: 160069

Estimated Total Program Funding:

$3,000,000

Estimated Size of Grant:

The minimum funding amount per eligible library is now $4,500. Grantees will receive an amount depending on the population served or enrollment.

Term of Contract:

The funding cycle for State Grants to Libraries begins July 1, 2021. All funds from this grant must be spent by June 15, 2022.

Additional Eligibility Criteria:

Public Libraries (Each eligible library legal entity, not each branch, will receive funding.):
1. Must be a library that is established, operated, and maintained in whole or in part with money derived from taxation, and which is for the free use of the public. This includes county libraries, municipal libraries, library districts, and joint libraries as defined in library law (24-90-103)
2. Will participate in interlibrary sharing of resources at no charge to other Colorado libraries.
3. Must have existing local and/or state funding for libraries. The library must maintain its current effort to obtain funds to the end that moneys received under this Act do not replace or displace existing local revenue sources.
4. Makes no charges to Colorado residents: a. To use an Interlibrary loan service (can pass on fees charged/assessed by other libraries) for primary clientele of the library; b. To access the Internet.
5. Must be legally established and operate under Colorado Library Law.
6. Must meet all of the 13 criteria in the “Definition of a Public Library in Colorado," outlined in the “Colorado Public Library Standards.”
7. Will belong to the Colorado Libraries Collaborate (CLC) Program to provide free access to library resources for the patrons of all CLC member libraries.
8. Any publicly supported library that provides electronic devices (computers, hotspots, tablets, ereaders, etc.) for patron access must:
a. Equip each device with software that will limit the ability of minors to gain access to material that is obscene or illegal; OR
b. Purchase Internet connectivity from an Internet service provider that provides filtering services: OR
c. Develop and implement a policy, publicly adopted by the governing body of the library that establishes and enforces measures to restrict minors from obtaining information that is obscene or illegal.

School Libraries (Each eligible school district, not each school building, will be awarded the funding.):
1. Must be a publicly supported library. Such libraries are supported with money derived from taxation; this includes public libraries, academic libraries, and school libraries.
2. Where applicable, participates in interlibrary sharing of resources at no charge to other Colorado libraries.
3. Have existing local and/or state funding for libraries. The library must maintain its current effort to obtain funds to the end that moneys received under this Act do not replace or displace existing local revenue sources.
4. Make no charges to Colorado residents: a. To use an Interlibrary loan service (can pass on fees charged/assessed by other libraries) for primary clientele of the library; b. To access the Internet.
5. School districts are the sole applicant on behalf of all the school libraries in the district. The district may purchase materials for use in all school libraries (e.g. databases) or target funds to specific schools for defined library needs.
6. A School District must have at least one school library, which is defined as a dedicated facility located in and administered by the school that provides at least the following:
a. An organized, circulating collection of printed and/or audiovisual and/or computer-based resources, or a combination thereof;
b. Paid staff to oversee library collection and;
c. An established schedule during which services of the staff are available to students and faculty
7. Schools that provide electronic devices (computers, hotspots, tablets, ereaders, etc.) for student access must:
a. Equip each computer with software that will limit the ability of minors to gain computer access to material that is obscene or illegal; OR
b. Purchase Internet connectivity from an Internet service provider that provides filter services; OR
c. Develop and implement a policy, publicly adopted by the governing body of such library that establishes and enforces measures to restrict minors from obtaining computer information that is obscene or illegal.

Academic Libraries (Funding will be awarded to the library system of each eligible academic institution, not to each library of the institution.):
1. Must be a publicly supported library. Such libraries are supported with money derived from taxation; this includes public libraries, academic libraries, and school libraries.
2. Will participate in interlibrary sharing of resources at no charge to other Colorado libraries.
3. Must have existing local and/or state funding for libraries. The library must maintain its current effort to obtain funds to the end that moneys received under this Act do not replace or displace existing local revenue sources.
4. Make no charges to Colorado residents: a. To use an Interlibrary loan service (can pass on fees charged/assessed by other libraries) for primary clientele of the library; b. To access the Internet.
5. Academic Libraries must be established and maintained by a state-supported institution of higher education primarily for the use of its students and faculty.
6. An institution of higher education may maintain more than one library at the same or additional campuses; each such institution shall be considered the equivalent of one eligible participant.
7. Will belong to the Colorado Libraries Collaborate (CLC) Program. The program provides free access to library resources for the patrons of all CLC member libraries.

BOCES, privately funded school libraries, or private academic libraries are not eligible according to the state law, C.R.S. 24-90-402, which provided funding for these annual grants. School districts that are served by a BOCES are eligible to apply and receive funds.

Charter schools may not apply individually. Like other public schools, a charter school could receive funding through its authorizing district’s award, but is not eligible to apply for/receive a grant directly because this is a formula, not competitive grant.

Funding is designed to supplement, not supplant, local funding for libraries. To be eligible, applicants must demonstrate that receiving these funds do not decrease existing local revenue sources.

Pre-proposal Conference:

August 31, 2021: Overview and Q&A webinar (Date TBA)
Noon - 1:00 PM MDT: Link to access webinar room: https://enetlearning.adobeconnect.com/stategrants/

Registration not required for webinar

Pre-Application Information:

Timeline:
- August 2021: Overview and Q&A webinar (Date TBA)
- September 15, 2021, 5:00 PM: Eligibility forms due
- October 2021: Award amounts announced
- June 15, 2022: End of grant period. All funds must be spent
- June 30, 2022: Final requests for funds must be received
- July 29, 2022: Final grant report due

Funds will need to be requested on a reimbursement basis via online request for funds form no later than June 30, 2022.

For incidents in which a town has a school and public library combined: If the facility has two separate reporting authorities (e.g. school board and library board) the facility can apply for funds for each library type. If the facility is in a school and also provides services as a public library (or vice versa) but has no separately designated board overseeing the public library operations, the library can apply as a school or a public, but not both.

The funds will go to the District, Jurisdiction, or University on file with the Accounting office at the Colorado Department of Education (CDE). In most cases this is the business office for the main jurisdictional facility.

Eligible Uses Checklist: http://www.cde.state.co.us/cdelib/stategrants-eligibleuses

Eligibility Forms and Guidelines: http://www.cde.state.co.us/cdelib/stategrants-eligibilityforms

FAQs: http://www.cde.state.co.us/cdelib/faq-stategrants

For additional resources, see URL for Full Text (RFP).

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Completed forms may be provided via Email (preferred) or mail (only send once).

Send original (or scanned, signed copy) to:

Colorado Department of Education
Colorado State Library
Attn: Melissa Carlson
201 East Colfax Avenue, Room 309
Denver, Colorado 80203-1799
email: carlson_m@cde.state.co.us

URL for Full Text (RFP):

Geographic Focus:

USA: Colorado

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